e-procurement
The functioning and methods used to manage electronic purchases.
digital
Procurement support officers assist the staff of the procurement team throughout the procurement processes, making sure all procurement documents are compliant with procedural, technical and legal requirements, and that meetings and other contacts are well organised.
Competences and skills
27 ESCO relationsEssential knowledge 6 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
3 competencesprocurement lifecycle
The procurement lifecycle includes the various phases from planning and pre-publication to post-award and contract management.
supplier management
The methods and techniques to ensure that external services and configuration items, which are necessary for the service delivery, are available as requested and as agreed at the service level.
Cross-sector
3 competencesmorality
The principles and beliefs derived from a code of conduct, accepted by a large group of people, that make the distinction between what is right and wrong behaviour.
organisational structure
Framework of the different departments within the organisation, as well its people, their roles and responsibilities.
teamwork principles
The cooperation between people characterised by a unified commitment to achieving a given goal, participating equally, maintaining open communication, facilitating effective usage of ideas etc.
Essential skills and competences 13 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
7 competencesadhere to organisational code of ethics
Adhere to organisational European and regional specific standards and code of ethics, understanding the motives of the organisation and the common agreements and apply this awareness.
apply certification and payment procedures
Apply the verification principles and the financial control framework which ensure that the relevant supplies, services or works are delivered in compliance with the terms and conditions of the contract and all applicable financial and accounting rules in order to proceed to the payment.
assess procurement needs
Determine the underlying needs of the organisation and of the end-users regarding the subject matter of the procurement, including the possible impacts in terms of value for money or environmental impacts. Liaise with internal and external stakeholders to identify their needs and translate identified needs into procurement planning of supplies and services in line with the organisation’s budget plan.
draft procurement technical specifications
Draft technical specifications that enable potential bidders to submit realistic offers that directly address the underlying need of the organisation. This includes setting objectives and minimum requirements for the subject matter, and define the exclusion, selection and award criteria which will be used to identify the Most Economically Advantageous Tender (MEAT), in line with the organisation policy and EU and national regulations.
maintain relationship with suppliers
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
perform procurement market analysis
Collect information on key market drivers and on the potential bidders in order to provide an in-depth view of which supplies and services can or cannot be provided by the market and under what conditions. Apply different market engagement techniques such as questionnaires and technical dialogue to understand the characteristics of the supplier market as well as market conditions and trends and to identify potential bidders.
use e-procurement
Use digital procurement technologies and e-procurement applications and tools in order to reduce administrative burden, improve efficiency, and strengthen transparency and accountability of procurement procedures.
digital
Cross-sector
6 competencesadhere to organisational guidelines
Adhere to organisational or department specific standards and guidelines. Understand the motives of the organisation and the common agreements and act accordingly.
cooperate with colleagues
Cooperate with colleagues in order to ensure that operations run effectively.
draft tender documentation
Draft tender documentation which defines the exclusion, selection and award criteria and explains the administrative requirements of the procedure, justifies the estimated value of the contract, and specifies the terms and conditions under which tenders are to be submitted, evaluated and awarded, in line with the organisation policy and with European and national regulations.
manage contracts
Negotiate the terms, conditions, costs and other specifications of a contract while making sure they comply with legal requirements and are legally enforceable. Oversee the execution of the contract, agree on and document any changes in line with any legal limitations.
perform contract reporting and evaluation
Perform ex-post assessment of the deliverables and outcomes of a procurement process to assess the strengths and weaknesses and draw lessons for future calls for tender. Collecting relevant data in line with organisational and national reporting obligations.
provide technical documentation
Prepare and distribute documentation to ensure all people involved in the production receive relevant and up-to-date information.
Optional knowledge 2 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
0 competencesNo competences in this bucket.
Cross-sector
2 competencescommunication principles
The set of commonly shared principles in regards with communication such as active listening, establish rapport, adjusting the register, and respecting the intervention of others.
project management principles
Different elements and phases of project management.
- Scope note
- The different phases of project management include the development of the overall planning, planning of resources for projects, implementation, execution, performance control, project end and the evaluation of outcome.
Optional skills and competences 6 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
2 competencesdevelop performance orientation in public administration
Focus efforts and prioritise work to deliver value for money, in line with public service guidelines and policies, in order to achieve cost savings and strategic and sustainable goals, proactively identify inefficiencies, overcome obstacles and adapt their approach to consistently deliver sustainable and high-performance procurement outcomes.
implement risk management in procurement
Identify the different types of risks in public procurement processes and apply mitigation measure and internal control and audit processes. Adopt a proactive approach to protect the interests of the organisation and the public good.
Cross-sector
4 competencesaddress problems critically
Identify the strengths and weaknesses of various abstract, rational concepts, such as issues, opinions, and approaches related to a specific problematic situation in order to formulate solutions and alternative methods of tackling the situation.
manage relationships with stakeholders
Create and maintain solid internal and external relations with stakeholders at operational level based on mutual trust and credibility in order to achieve organisational goals. Ensure organisational strategies incorporate strong stakeholder management and identify and prioritise strategic stakeholder relationships.
use communication techniques
Apply techniques of communication which allow interlocutors to better understand each other and communicate accurately in the transmission of messages.
use different communication channels
Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.