office software
The characteristics and functioning of software programs for office tasks such as word processing, spreadsheets, presentation, email and database.
digital
Supply chain assistants work closely together with managers in the operations processes, namely purchasing, manufacturing, and distribution processes. They help with administrative and pragmatic follow up of actions such as invoicing, drafting and preparation of contracts and purchasing orders, reconciliation of inventory against documents, and communication with distribution channels.
Competences and skills
34 ESCO relationsEssential knowledge 2 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
0 competencesNo competences in this bucket.
Cross-sector
2 competencessupply chain principles
Characteristics, operations and resources involved in moving a product or service from supplier to the customer.
Essential skills and competences 7 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
1 competenceperform business research
Search and collect information relevant for the development of businesses in different fields ranging from legal, accounting, finance, up to commercial matters.
Cross-sector
6 competencesbudget for financial needs
Observe the status and availability of funds for the smooth running of projects or operations in order to foresee and estimate the quantity of future financial resources.
organise business documents
Put together documents coming from the photocopier, the mail, or the daily operations of businesses.
perform office routine activities
Program, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.
support managers
Provide support and solutions to managers and directors in regards with their business needs and requests for the running of a business or the daily operations of a business unit.
use office systems
Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.
use spreadsheets software
Use software tools to create and edit tabular data to carry out mathematical calculations, organise data and information, create diagrams based on data and to retrieve them.
digital
Optional knowledge 5 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
1 competenceoperations department processes
The different processes, duties, jargon, role in an organisation, and other specificities of the operations and manufacturing department within an organisation such as purchasing, supply chain processes, and goods handling.
Cross-sector
4 competencesinternational business
The processes related to production or distribution of goods and services across borders.
inventory management rules
The specific principles and techniques used in order to determine the approapriate level of inventory required.
quality standards
The national and international requirements, specifications and guidelines to ensure that products, services and processes are of good quality and fit for purpose.
sales department processes
The different processes, duties, jargon, role in an organisation, and other specificities of the sales department within an organisation.
Optional skills and competences 20 competences
Occupation specific
1 competenceuse production planning software
Use software that facilitates planning and scheduling in the manufacturing industry and enables the optimisation of resource allocation.
digital
Sector-specific
9 competencescarry out inventory control accuracy
Implement control procedures and documentation related to inventory transactions.
coordinate purchasing activities
Coordinate and manage procurement and renting processes including purchasing, renting, planning, tracking and reporting in a cost efficient way on an organisational level.
direct logistical functions
Coordinate logistic operations related to product life cycles, such as distribution, delivery and final disposal of products or resources.
handle returns
Manage goods that have been returned by customers, following the applicable goods return policy.
issue sales invoices
Prepare the invoice of goods sold or services provided, containing individual prices, the total charge, and the terms. Complete order processing for orders received via telephone, fax and internet and calculate the customer’s final bill.
maintain relationship with suppliers
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
prepare purchasing reportings
Prepare documentation and files related to product purchases.
purchase supplies
Purchase and replenish supplies; make sure that all required goods are available in stock.
receive shipment packaging information
Receive information from consignors about the goods, about aspects of the paperwork, and about how the goods should be packed and loaded onto trucks. Understand information and rigorously apply instructions.
Cross-sector
10 competencesanalyse supply chain strategies
Examine an organisation's planning details of production, their expected output units, quality, quantity, cost, time available and labour requirements. Provide suggestions in order to improve products, service quality and reduce costs.
assist in planning production scheduling
Contribute to the planning of the production schedule with information on previous periods of production as to avoid waste and increase efficiency.
forecast production quantities
Determine the most adequate production levels of products according to forecasts and analysis of historic consuming trends.
identify key processes of traceability systems
Identify the different key processes, documentation and regulations for the implementation and follow-up of traceability in the company. Analyse the cost/benefit ratio of traceability processes.
identify software for warehouse management
Identify relevant software and applications used for warehouse management systems, their characteristics and value added to warehouse management operations.
digital
interpret business information
Retrieve and analyse different kinds of information with regards to the management of a business in order to draw conclusions on projects, strategies, and developments.
monitor manufacturing quality standards
Monitor quality standards in manufacturing and finishing process.
monitor staff absences
Keep an overview of the employees's vacations, sick leaves and absences, register these in the agenda and file the necessary documents and certificates.
provide technical documentation
Prepare and distribute documentation to ensure all people involved in the production receive relevant and up-to-date information.
use sales forecasting softwares
Operate sale forecasting softwares in order to help in determining demand levels for products with higher levels of accuracy.
digital