Project managers oversee the project on a daily basis and are responsible for delivering high-quality results within the identified objectives and constraints, ensuring the effective use of the allocated resources. They are responsible for risk and issue management, project communication and stakeholder management. Project managers perform the activities of planning, organising, securing, monitoring and managing the resources and work necessary to deliver specific project goals and objectives in an effective and efficient way.
No competences in this bucket.
The internal risk management policies that identify, assess and prioritise risks in an IT environment. The methods used to minimise, monitor and control the possibility and the impact of disastrous events that affect the reaching of business goals.
The discipline of project management, the activities which comprise this area and the variables implied in it, such as time, resources, requirements, deadlines, and responding to unexpected events.
The set of commonly shared principles in regards with communication such as active listening, establish rapport, adjusting the register, and respecting the intervention of others.
An open project management methodology developed and endorsed by the European Commission and used by the majority of the European Institutions as well as by public and private organizations and institutions in the EU Member States, which aims to enable project managers to deliver solutions and benefits to their organizations through the effective management of project work. PM² incorporates elements from a wide range of globally accepted project management best practices, described in standards and methodologies, as well as operational experience, primarily from the European Institutions.
Different elements and phases of project management.
No competences in this bucket.
Provide accurate and relevant information to all the parties involved in a project on time.
Take ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. Be fully aware of all Social Responsibility protocols and procedures, and be able to deal with a problematic gambling situation in a professional manner with maturity and empathy.
Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.
Monitor and maintain effective cost controls, in regards to efficiencies, waste, overtime and staffing. Assessing excesses and strives for efficiency and productivity.
Define the workplan, duration, deliverables, resources and procedures a project has to follow to achieve its goals. Describe project goals, outcomes, results and implementation scenarios.
Adapt a predefined project management methodology to the specific needs, size and type of a project and tailor the methodology to organisational needs, culture, processes and policies. Adjust specific parts of the methodology to reflect management needs such as process steps, the content of artefacts, the distribution of responsibilities amongst the various roles, the definition of decision thresholds for escalation and the risk tolerance.
Prepare project documentation such as project charters, work plans, project handbooks, progress reports, deliverables and stakeholder matrices.
Guarantee compliance with established and applicable standards and legal requirements such as specifications, policies, standards or law for the goal that organisations aspire to achieve in their efforts.
Ensure that the necessary equipment is provided, ready and available for use before start of procedures.
Ensure that the equipment required for operations is regularly checked for faults, that routine maintenance tasks are performed, and that repairs are scheduled and performed in the case of damage or flaws.
Establish daily priorities for staff personnel; effectively deal with multi-task workload.
Produce accurate calculations on time necessary to fulfil future technical tasks based on past and present information and observations or plan the estimated duration of individual tasks in a given project.
Lead and manage according to the organisation's code of conduct.
Conduct research for applicable legal and normative procedures and standards, analyse and derive legal requirements that apply to the organisation, its policies and products.
Liaise with managers of other departments ensuring effective service and communication, i.e. sales, planning, purchasing, trading, distribution and technical.
Plan, monitor, report on the budget and prepare set production budgets.
Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines. Adapt the production processes to the contingencies and constraints of the medium.
Manage requested or identified changes to the original project planning, assess the need to implement the changes and communicate them to the different project stakeholders. Update the relevant project documentation.
Gather, report, analyse and create key metrics for a project to help measure its success.
Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.
Negotiate compromises with stakeholders and strive to reach the most beneficial agreements for the company. May involve building relationships with suppliers and customers, as well as ensuring products are profitable.
Organise project meetings such as the project kick-off meeting and the project review meeting. Plan the meeting agenda, set up conference calls, address any logistical needs and prepare documentation or hand-outs needed for the meeting. Ensure the participation of the project team, the project client and other relevant stakeholders. Draft and circulate the meeting minutes.
Analyse political, economic, social, technological, environmental and legal factors to identify the external aspects that influence an organisation, and therefore, could have an impact on the objectives, planning or execution of projects.
Manage and plan various resources, such as human resources, budget, deadline, results, and quality necessary for a specific project, and monitor the project's progress in order to achieve a specific goal within a set time and budget.
Estimate the expected input in terms of time, human and financial resources necessary to achieve the project objectives.
Identify and assess factors that may jeopardise the success of a project or threaten the organisation's functioning. Implement procedures to avoid or minimise their impact.
Prepare, compile and communicate reports with broken down cost analysis on the proposal and budget plans of the company. Analyse the financial or social costs and benefits of a project or investment in advance over a given period of time.
Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.
Lead and guide employees through a process in which they are taught the necessary skills for the perspective job. Organise activities aimed at introducing the work and systems or improving the performance of individuals and groups in organisational settings.
Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping. Write and present results and conclusions in a clear and intelligible way so they are comprehensible to a non-expert audience.
The management of programs that are mapped to business objectives for improving organizational performance. It involves overseeing a group of projects linked together by a common area of impact.
The agile project management approach is a methodology for planning, managing and overseeing of ICT resources in order to meet specific goals and using project management ICT tools.
The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.
The high level planning for managing and optimising business processes, ideas or content by gathering contributions from a big community of people, including on-line groups.
The high level planning for managing and optimising business processes internally, usually in order to maintain control of critical aspects of work.
The lean project management approach is a methodology for planning, managing and overseeing of ICT resources in order to meet specific goals and using project management ICT tools.
The study of law; the situations and causes that elicit responses from institutions in the form of laws and regulations. Some areas of law are civil, business, criminal, and property law.
The paperwork processes related to the administrative areas of an office environment. The activities or processes may include financial planning, record keeping and billing and managing the general logistics of an organisation.
The high level planning for managing and optimising external services of providers to execute business processes.
The PRINCE2 management approach is a methodology for planning, managing and overseeing of ICT resources in order to meet specific goals and using project management ICT tools.
The process of estimating, planning and monitoring the costs of construction for buildings within large construction projects. It means the efficient and effective utilisation of resources and includes aspects of risk analysis as well as tender evaluation and public procurement.
The quality control philosophy that expects each part to be of top quality, without any tolerance for subpar materials or methods. The mindset of striving to deliver top quality work without compromises.
Processes which an organisation applies to improve efficiency, set new objectives and reach goals in a profitable and timely manner.
Mathematics is the study of topics such as quantity, structure, space, and change. It involves the identification of patterns and formulating new conjectures based on them. Mathematicians strive to prove the truth or falsity of these conjectures. There are many fields of mathematics, some of which are widely used for practical applications.
The process for the effective management of the key project artefacts and deliverables, ensuring that the correct versions are delivered to the project requestor and allowing project managers to identify the latest state of project artefacts and be able to gather all sources, documents, and other information for the project, prevent unauthorised changes, guarantee artefacts traceability and return to previous versions. It comprises the identification of project configuration items (CIs), their attributes and status codes, the establishment of baselines, the definition of roles and responsibilities for authorised changes to CIs, and the maintenance and control of a project repository.
Quality assurance principles, standard requirements, and the set of processes and activities used for measuring, controlling and ensuring the quality of products and processes.
The different types of risk and the related classification criteria such as their nature and scope, the activity to which they relate, their causes and consequences and their financing.
The study of statistical theory, methods and practices such as collection, organisation, analysis, interpretation and presentation of data. It deals with all aspects of data including the planning of data collection in terms of the design of surveys and experiments in order to forecast and plan work-related activities.
No competences in this bucket.
Finalise project accounting. Prepare an actual budget, compare the discrepancy between the planned and actual budget, and draw final conclusions.
Design procedures to implement wayside signalling interlockings. Analyse routes and aspect charts and take into account highway crossing warning systems.
Plan, write and collaborate in the implement business plans. Include and foresee in the business plan the market strategy, the competitive analysis of the company, the design and the development of the plan, the operations and the management aspects and the financial forecast of the business plan.
Take over tasks from the stage manager as required. Indicate key standby moments. Indicate when the house is open. Confirm that the performers are in position. Indicate the start of the performance. Indicate the entrances and exits of scenery elements when necessary.
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
Collect, manage and interpret data relevant for companies related to shipping, payment, inventory, resources and manufacturing using specific business management software. Such software as Microsoft Dynamics, SAP ERP, Oracle ERP.
Analyse the formal statements from businesses which outline their business goals and the strategies they set in place to meet them, in order to assess the feasibility of the plan and verify the business' ability to meet external requirements such as the repayment of a loan or return of investments.
Manage development within an organisation by anticipating changes and making managerial decisions to ensure that the members involved are as less disturbed as possible.
Store project files and documents in a central repository accessible to the project manager and to all the project teams. Use available online tools and dedicated software.
Oversee and direct the development of several projects running independently. Ensure coherence and leveraging forces among projects in order to secure an overall success and profitability.
Develop the schedule including procedures, appointments and working hours.
Hire new employees by scoping the job role, advertising, performing interviews and selecting staff in line with company policy and legislation.
Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.
Apply techniques of communication which allow interlocutors to better understand each other and communicate accurately in the transmission of messages.