develop event topics
List and develop relevant event topics and choose featured speakers.
Event managers plan and oversee events such as festivals, conferences, ceremonies, cultural events, exhibitions, formal parties, concerts, or conventions. They organise every stage of the events planning the venues, staff, suppliers, media, insurances all within the allocated budgetary and time limits. Event managers ensure the legal obligations are followed and the expectations of the target audience are met. They work together with the marketing team in promoting the event, searching new clients and gathering constructive feedback after the events took place.
Competences and skills
40 ESCO relationsEssential skills and competences 19 competences
Occupation specific
1 competenceSector-specific
10 competencesarrange event needs
Ensure that event needs such as audio-visual equipment, displays or transportation are met.
confer with event staff
Communicate with staff members at a chosen event site to coordinate details.
consult exhibition organisers
Liaise with exhibition organisers to discuss themes, ideas and products.
educate on sustainable tourism
Develop educational programmes and resources for individuals or guided groups, to provide information about sustainable tourism and the impact of human interaction on the environment, local culture and natural heritage. Educate travellers about making a positive impact and raise awareness of environmental issues.
green
inspect event facilities
Visit, analyse and coordinate facilities where an event will take place to assess if it meets the client's requirements.
maintain event records
Maintain records of every administrative aspect of an upcoming event, including financial details.
negotiate contracts with event providers
Negotiate contracts with service providers for an upcoming event, such as hotels, convention centres, and speakers.
plan presence at professional events
Use your personal network to inform your contacts of your current and upcoming professional events, such as premieres, performances, workshops, open rehearsals, fairs, and contests. Create a calendar to plan your attendence at professional events and check financial feasibility.
review event bills
Check event bills and proceed with the payments.
supervise event staff
Select, train and supervise volunteers and support staff required for events.
Cross-sector
8 competencescoordinate events
Lead events by managing budget, logistics, event support, security, emergency plans and follow up.
direct event administrative details
Direct administrative tasks that go with an upcoming event, such as financial operations, dissemination of promotional materials.
evaluate events
Evaluate the success of recently organised events, making recommendations to improve future events.
monitor event activities
Monitor event activities to ensure that regulations and laws are followed, look after satisfaction of participants, and resolve any problems should they arise.
organise event participants' registration
Organise the official registration of event participants.
plan events
Plan programmes, agendas, budgets, and services of an event according to customers' requirements.
plan schedule
Develop the schedule including procedures, appointments and working hours.
work with respect for own safety
Apply the safety rules according to training and instruction and based on a solid understanding of the prevention measures and risks to your own personal health and safety.
Optional knowledge 4 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
2 competencesecotourism
The practice of sustainable travel to natural areas that conserve and support the local environment, fostering environmental and cultural understanding. It usually involves the observation of natural wildlife in exotic natural environments.
green
food waste monitoring systems
The characteristics, benefits and ways of using digital tools to collect, monitor and evaluate data on food waste in an organisation or hospitality establishment.
digitalgreen
Cross-sector
2 competencesaugmented reality
The process of adding diverse digital content (such as images, 3D objects, etc) on surfaces that exist in the real world. The user can interact in real-time with the technology by using devices such as mobile phones.
digital
virtual reality
The process of simulating real-life experiences in a completely immersive digital environment. The user interacts with the virtual reality system via devices such as specifically designed headsets.
digital
Optional skills and competences 17 competences
Occupation specific
1 competencedetermine event objectives
Communicate with customers to determine the objectives and requirements for upcoming events such as meetings, conferences, and conventions.
Sector-specific
13 competencescontribute to the programmer's reflection process
Discuss previous seasons and projects in order to link them to to artistic trends, styles, etc. Help programmers and direction describe their artistic vision for the institution, programming season, venue, institution or project. Help reformulate and articulate their artistic intent. Identify influences and references, sources of inspiration, and the tone of the season. Suggest references to the work of choreographers, dancers, visual artists, filmmakers, performing artists, composers and sound designers, and suggest potential resource persons.
document safety actions
Record all actions taken to ameliorate health and safety, including evaluations, incident reports, strategic plans, risk assessments.
engage local communities in the management of natural protected areas
Build a relationship with the local community at the destination to minimise conflicts by supporting the economic growth of local tourism businesses and respecting local traditional practices.
green
improve customer traveling experiences with augmented reality
Use augmented reality technology to provide customers with enhanced experiences in their travelling journey, ranging from exploring digitally, interactively and in more depth tourist destinations, local sights and hotel rooms.
digital
liaise with event sponsors
Plan meetings with sponsors and event organisers to discuss and monitor upcoming events.
manage conservation of natural and cultural heritage
Use revenue from tourism activities and donations to fund and preserve natural protected areas and intangible cultural heritage such as crafts, songs and stories of communities.
green
obtain event permits
Obtain all permits that are legally necessary to organise an event or exhibition, e.g. by contacting the fire or health department. Make sure that food can be served safely and in accordance with all legal requirements.
promote virtual reality travelling experiences
Use virtual reality technology to immerse customers into experiences such as virtual tours of a destination, attraction or hotel. Promote this technology to allow customers to sample attractions or hotel rooms virtually before making a purchasing decision.
digital
support community-based tourism
Support and promote tourism initiatives where tourists are immersed in the culture of local communities usually in rural, marginalised areas. The visits and overnight stays are managed by the local community with the aim of supporting their economic development.
support local tourism
Promote local products and services to visitors and encourage the use of local tourism operators in a destination.
green
use e-tourism platforms
Use digital platforms to promote and share information and digital content about a hospitality establishment or services. Analyse and manage reviews addressed to the organisation to ensure customer satisfaction.
digital
use resource-efficient technologies in hospitality
Implement technological improvements in hospitality establishments, as connectionless food steamers, pre-rinse spray valves and low flow sink taps, which optimise the water and energy consumption in dishwashing, cleaning and food preparation.
green
write risk assessment on performing arts production
Assess risks, propose improvements and describe measures to be taken on a production level in performing arts.
Cross-sector
3 competencesmanage budgets
Plan, monitor, report on the budget and prepare set production budgets.
select event providers
Evaluate and select the right providers of the right services, according to the customer's specific requirements.
solicit event publicity
Design advertisement and publicity campaign for upcoming events or exhibitions; attract sponsors.