category specific expertise
The features and specificities relevant to one or more categories of supplies, services or works, including suppliers, technical parameters and market conditions.
Procurement category specialists are experts in specific markets and contract types and provide advanced knowledge of a particular category of supplies, services or works. They help internal or external clients to increase value for money and end users' satisfaction through their advanced knowledge of the suppliers and their offering.
Competences and skills
34 ESCO relationsEssential knowledge 3 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
3 competencesprocurement lifecycle
The procurement lifecycle includes the various phases from planning and pre-publication to post-award and contract management.
supplier management
The methods and techniques to ensure that external services and configuration items, which are necessary for the service delivery, are available as requested and as agreed at the service level.
Cross-sector
0 competencesNo competences in this bucket.
Essential skills and competences 13 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
8 competencesassess procurement needs
Determine the underlying needs of the organisation and of the end-users regarding the subject matter of the procurement, including the possible impacts in terms of value for money or environmental impacts. Liaise with internal and external stakeholders to identify their needs and translate identified needs into procurement planning of supplies and services in line with the organisation’s budget plan.
develop performance orientation in public administration
Focus efforts and prioritise work to deliver value for money, in line with public service guidelines and policies, in order to achieve cost savings and strategic and sustainable goals, proactively identify inefficiencies, overcome obstacles and adapt their approach to consistently deliver sustainable and high-performance procurement outcomes.
draft procurement technical specifications
Draft technical specifications that enable potential bidders to submit realistic offers that directly address the underlying need of the organisation. This includes setting objectives and minimum requirements for the subject matter, and define the exclusion, selection and award criteria which will be used to identify the Most Economically Advantageous Tender (MEAT), in line with the organisation policy and EU and national regulations.
implement procurement of innovation
Develop innovation procurement strategies to drive innovation from the demand side, considering forward-looking and alternative solutions that involve either buying the process of innovation or buying the outcomes of innovation created by others. Take into account the innovation objectives of the organisation and related national policies, as well as the available tools and techniques for incorporating these into the procurement process.
implement sustainable procurement
Incorporate strategic public policy goals into procurement procedures, such as green public procurement (GPP) and socially responsible public procurement (SRPP). Contribute to reducing the environmental impact of procurement, to achieving social goals and to improving value for money for the organisation and for society at large.
green
maintain relationship with suppliers
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
manage procurement planning
Develop and implement procurement planning that translate the policy choices of the organisation into where and how public procurement should be used to cost-effectively purchase the required supplies, services or works in line with the desired policy impact.
perform procurement market analysis
Collect information on key market drivers and on the potential bidders in order to provide an in-depth view of which supplies and services can or cannot be provided by the market and under what conditions. Apply different market engagement techniques such as questionnaires and technical dialogue to understand the characteristics of the supplier market as well as market conditions and trends and to identify potential bidders.
Cross-sector
5 competencesadapt to changing situations
Change approach to situations based on unexpected and sudden changes in people's needs and mood or in trends; shift strategies, improvise and naturally adapt to those circumstances.
address problems critically
Identify the strengths and weaknesses of various abstract, rational concepts, such as issues, opinions, and approaches related to a specific problematic situation in order to formulate solutions and alternative methods of tackling the situation.
keep up-to-date with regulations
Maintain up-to-date knowledge of current regulations and apply this knowledge in specific sectors.
manage contracts
Negotiate the terms, conditions, costs and other specifications of a contract while making sure they comply with legal requirements and are legally enforceable. Oversee the execution of the contract, agree on and document any changes in line with any legal limitations.
monitor developments in field of expertise
Keep up with new research, regulations, and other significant changes, labour market related or otherwise, occurring within the field of specialisation.
Optional knowledge 8 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
2 competencese-procurement
The functioning and methods used to manage electronic purchases.
digital
quantity surveying
The process of estimating, planning and monitoring the costs of construction for buildings within large construction projects. It means the efficient and effective utilisation of resources and includes aspects of risk analysis as well as tender evaluation and public procurement.
Cross-sector
6 competencescommunication principles
The set of commonly shared principles in regards with communication such as active listening, establish rapport, adjusting the register, and respecting the intervention of others.
international business
The processes related to production or distribution of goods and services across borders.
morality
The principles and beliefs derived from a code of conduct, accepted by a large group of people, that make the distinction between what is right and wrong behaviour.
organisational structure
Framework of the different departments within the organisation, as well its people, their roles and responsibilities.
procurement legislation
The procurement legislation at national and European level, as well as adjacent areas of law and their implications for public procurement.
teamwork principles
The cooperation between people characterised by a unified commitment to achieving a given goal, participating equally, maintaining open communication, facilitating effective usage of ideas etc.
Optional skills and competences 10 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
5 competencesadhere to organisational code of ethics
Adhere to organisational European and regional specific standards and code of ethics, understanding the motives of the organisation and the common agreements and apply this awareness.
develop procurement strategy
Design the procurement strategy and define the most appropriate and impactful procedure in order to reach the organisation's objectives and ensure genuine competition. Define element such as features, scope and duration of the procedure, division into lots, techniques and instruments for electronic submission and types of contract and contract performance clauses.
evaluate tender
Ensure that tenders are assessed in an objective and legally compliant way and against exclusion, selection and award criteria defined in the call for tender. This includes identifying the Most Economically Advantageous Tender (MEAT).
implement risk management in procurement
Identify the different types of risks in public procurement processes and apply mitigation measure and internal control and audit processes. Adopt a proactive approach to protect the interests of the organisation and the public good.
use e-procurement
Use digital procurement technologies and e-procurement applications and tools in order to reduce administrative burden, improve efficiency, and strengthen transparency and accountability of procurement procedures.
digital
Cross-sector
5 competencesadhere to organisational guidelines
Adhere to organisational or department specific standards and guidelines. Understand the motives of the organisation and the common agreements and act accordingly.
cooperate with colleagues
Cooperate with colleagues in order to ensure that operations run effectively.
draft tender documentation
Draft tender documentation which defines the exclusion, selection and award criteria and explains the administrative requirements of the procedure, justifies the estimated value of the contract, and specifies the terms and conditions under which tenders are to be submitted, evaluated and awarded, in line with the organisation policy and with European and national regulations.
manage relationships with stakeholders
Create and maintain solid internal and external relations with stakeholders at operational level based on mutual trust and credibility in order to achieve organisational goals. Ensure organisational strategies incorporate strong stakeholder management and identify and prioritise strategic stakeholder relationships.
use different communication channels
Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.