e-procurement
The functioning and methods used to manage electronic purchases.
digital
Procurement department managers ensure that the organisation's policy goals are transformed into concrete actions and support their teams to achieve the best results for their clients and the public. They oversee the public procurement professionals in the organisation to deliver on their objectives.
Competences and skills
49 ESCO relationsEssential knowledge 10 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
4 competencesprocurement lifecycle
The procurement lifecycle includes the various phases from planning and pre-publication to post-award and contract management.
project management
The discipline of project management, the activities which comprise this area and the variables implied in it, such as time, resources, requirements, deadlines, and responding to unexpected events.
supplier management
The methods and techniques to ensure that external services and configuration items, which are necessary for the service delivery, are available as requested and as agreed at the service level.
Cross-sector
6 competencescommunication principles
The set of commonly shared principles in regards with communication such as active listening, establish rapport, adjusting the register, and respecting the intervention of others.
leadership principles
Set of traits and values which guide the actions of a leader with her/his employees and the company and provide direction throughout her/his career. These principles are also an important tool for self-evaluation to identify strengths and weaknesses, and seek self-improvement.
morality
The principles and beliefs derived from a code of conduct, accepted by a large group of people, that make the distinction between what is right and wrong behaviour.
organisational structure
Framework of the different departments within the organisation, as well its people, their roles and responsibilities.
procurement legislation
The procurement legislation at national and European level, as well as adjacent areas of law and their implications for public procurement.
teamwork principles
The cooperation between people characterised by a unified commitment to achieving a given goal, participating equally, maintaining open communication, facilitating effective usage of ideas etc.
Essential skills and competences 27 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
13 competencesadhere to organisational code of ethics
Adhere to organisational European and regional specific standards and code of ethics, understanding the motives of the organisation and the common agreements and apply this awareness.
apply certification and payment procedures
Apply the verification principles and the financial control framework which ensure that the relevant supplies, services or works are delivered in compliance with the terms and conditions of the contract and all applicable financial and accounting rules in order to proceed to the payment.
assess procurement needs
Determine the underlying needs of the organisation and of the end-users regarding the subject matter of the procurement, including the possible impacts in terms of value for money or environmental impacts. Liaise with internal and external stakeholders to identify their needs and translate identified needs into procurement planning of supplies and services in line with the organisation’s budget plan.
develop performance orientation in public administration
Focus efforts and prioritise work to deliver value for money, in line with public service guidelines and policies, in order to achieve cost savings and strategic and sustainable goals, proactively identify inefficiencies, overcome obstacles and adapt their approach to consistently deliver sustainable and high-performance procurement outcomes.
develop procurement strategy
Design the procurement strategy and define the most appropriate and impactful procedure in order to reach the organisation's objectives and ensure genuine competition. Define element such as features, scope and duration of the procedure, division into lots, techniques and instruments for electronic submission and types of contract and contract performance clauses.
evaluate tender
Ensure that tenders are assessed in an objective and legally compliant way and against exclusion, selection and award criteria defined in the call for tender. This includes identifying the Most Economically Advantageous Tender (MEAT).
implement procurement of innovation
Develop innovation procurement strategies to drive innovation from the demand side, considering forward-looking and alternative solutions that involve either buying the process of innovation or buying the outcomes of innovation created by others. Take into account the innovation objectives of the organisation and related national policies, as well as the available tools and techniques for incorporating these into the procurement process.
implement risk management in procurement
Identify the different types of risks in public procurement processes and apply mitigation measure and internal control and audit processes. Adopt a proactive approach to protect the interests of the organisation and the public good.
implement sustainable procurement
Incorporate strategic public policy goals into procurement procedures, such as green public procurement (GPP) and socially responsible public procurement (SRPP). Contribute to reducing the environmental impact of procurement, to achieving social goals and to improving value for money for the organisation and for society at large.
green
maintain relationship with suppliers
Build a lasting and meaningful relationship with suppliers and service providers in order to establish a positive, profitable and enduring collaboration, co-operation and contract negotiation.
manage procurement planning
Develop and implement procurement planning that translate the policy choices of the organisation into where and how public procurement should be used to cost-effectively purchase the required supplies, services or works in line with the desired policy impact.
negotiate improvement with suppliers
Build a good relation with suppliers in order to improve knowledge and quality of supply.
use e-procurement
Use digital procurement technologies and e-procurement applications and tools in order to reduce administrative burden, improve efficiency, and strengthen transparency and accountability of procurement procedures.
digital
Cross-sector
14 competencesadapt to changing situations
Change approach to situations based on unexpected and sudden changes in people's needs and mood or in trends; shift strategies, improvise and naturally adapt to those circumstances.
address problems critically
Identify the strengths and weaknesses of various abstract, rational concepts, such as issues, opinions, and approaches related to a specific problematic situation in order to formulate solutions and alternative methods of tackling the situation.
adhere to organisational guidelines
Adhere to organisational or department specific standards and guidelines. Understand the motives of the organisation and the common agreements and act accordingly.
cooperate with colleagues
Cooperate with colleagues in order to ensure that operations run effectively.
keep up-to-date with regulations
Maintain up-to-date knowledge of current regulations and apply this knowledge in specific sectors.
manage a team
Ensure clear and effective channels of communication across all departments within the organisation and support functions, both internally and externally ensuring that the team is aware of the standards and objectives of the department/business unit. Implement the disciplinary and grievance procedures as required ensuring that a fair and consistent approach to managing performance is consistently achieved. Assist in the recruitment process and manage, train and motivate employees to achieve/exceed their potential using effective performance management techniques. Encourage and develop a team ethic amongst all employees.
manage contract disputes
Monitor issues that arise between the parties involved in a contract and provide solutions in order to avoid lawsuits.
manage contracts
Negotiate the terms, conditions, costs and other specifications of a contract while making sure they comply with legal requirements and are legally enforceable. Oversee the execution of the contract, agree on and document any changes in line with any legal limitations.
manage relationships with stakeholders
Create and maintain solid internal and external relations with stakeholders at operational level based on mutual trust and credibility in order to achieve organisational goals. Ensure organisational strategies incorporate strong stakeholder management and identify and prioritise strategic stakeholder relationships.
monitor developments in field of expertise
Keep up with new research, regulations, and other significant changes, labour market related or otherwise, occurring within the field of specialisation.
negotiate buying conditions
Negotiate terms such as price, quantity, quality, and delivery terms with vendors and suppliers in order to ensure the most beneficial buying conditions.
negotiate supplier arrangements
Reach an agreement with the supplier upon technical, quantity, quality, price, conditions, storage, packaging, send-back and other requirements related to the purchasing and delivering process.
perform contract reporting and evaluation
Perform ex-post assessment of the deliverables and outcomes of a procurement process to assess the strengths and weaknesses and draw lessons for future calls for tender. Collecting relevant data in line with organisational and national reporting obligations.
use communication techniques
Apply techniques of communication which allow interlocutors to better understand each other and communicate accurately in the transmission of messages.
Optional knowledge 4 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
0 competencesNo competences in this bucket.
Cross-sector
4 competencescontinuous improvement philosophies
Underlying ideas of quality management systems. Implementation process of lean manufacturing, Kanban, Kaizen, Total Quality Management (TQM) and other continuous improvement systems.
government policy
The political activities, plans, and intentions of a government for a legislative session for concrete causes.
international business
The processes related to production or distribution of goods and services across borders.
management department processes
The different processes, duties, jargon, role in an organisation, and other specificities of the management and strategy department within an organisation such as strategic processes and general management of the organisation.
Optional skills and competences 8 competences
Occupation specific
0 competencesNo competences in this bucket.
Sector-specific
0 competencesNo competences in this bucket.
Cross-sector
8 competencesanalyse business processes
Study the contribution of the work processes to the business goals and monitor their efficiency and productivity.
analyse legal enforceability
Examine the client's present situation, ideas and wishes under a legal perspective to assess their legal justification or enforceability.
apply change management
Manage development within an organisation by anticipating changes and making managerial decisions to ensure that the members involved are as less disturbed as possible.
control financial resources
Monitor and control budgets and financial resources providing capable stewardship in company management.
develop organisational policies
Develop and supervise the implementation of policies aimed at documenting and detailing the procedures for the operations of the organisation in the lights of its strategic planning.
gather feedback from employees
Communicate in an open and positive manner in order to assess levels of satisfaction with employees, their outlook on the work environment, and in order to identify problems and devise solutions.
manage budgets
Plan, monitor, report on the budget and prepare set production budgets.
train employees
Lead and guide employees through a process in which they are taught the necessary skills for the perspective job. Organise activities aimed at introducing the work and systems or improving the performance of individuals and groups in organisational settings.