Cultural facilities managers direct the operations of facilities that provide cultural services such as theatre, museums and concert halls. They plan and organise the daily operations of the related staff and facilities and ensure the organisation follows the latest developments in its field. They coordinate the different departments of the facility and manage the correct use of resources, policies and budgets.
No competences in this bucket.
The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.
The purpose, organisation and management of cultural projects and related fundraising actions.
No competences in this bucket.
Apply for and secure a place to participate in local or international exhibitions and competitions.
Approve the financial report, the artistic report, any other report required for the artistic project.
Make sure the first aid kit is available and fully equipped in cultural venues and facilities. Identify available resources and services applied to the cultural sector. Inform the artistic team of available health and safety resources and services.
Create and develop a learning strategy to engage the public in line with the ethos of the museum or the art facility.
Draw up outreach policies for the museum and any art facility, and a programme of activities directed at all target audiences. Set up a network of exterior contacts to relay information to target audiences to this end.
Develop programmes which aim to promote cultural activities and cultural engagement in a community or nation, and which regulate the organisation of cultural institutions, facilities and events.
Assist with the appraisal and evaluation of museum and any art facility programmes and activities.
Assess the needs and expectations of museum and any art facility visitors in order to regularly develop new programmes and activities.
Manage the daily operations of a cultural facility. Organise all activities and coordinate the different departments functioning within a cultural facility. Develop a plan of action and arrange the necessary funds.
Arrange events in cooperation with local stakeholders which promote local culture and heritage.
Work together with museum or any art facility staff to develop and promote its events and programme.
Call upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and exhibitions.
Develop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to access to art and culture.
Establish daily priorities for staff personnel; effectively deal with multi-task workload.
Lead and manage according to the organisation's code of conduct.
Plan, monitor, report on the budget and prepare set production budgets.
Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines. Adapt the production processes to the contingencies and constraints of the medium.
Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.
Promote and respect diversity, and advocate for equal treatment of genders, ethnicities and minority groups in organisations in order to prevent discrimination and ensure inclusion and a positive environment.
Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.
No competences in this bucket.
Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.
The process of planning, monitoring and adjusting the expenses and revenues of a business in order to achieve cost efficiency and capability.
The principles and methods of facilities management as applied to individual organisations, best practice techniques, management implications of outsourced and in-house services, main types of contractual relationships in facility management and innovation procedures.
The discipline of project management, the activities which comprise this area and the variables implied in it, such as time, resources, requirements, deadlines, and responding to unexpected events.
The documentation and processing of data regarding financial activities.
Different elements and phases of project management.
No competences in this bucket.
Bring together an artistic team, after identifying the needs, looking for candidates, conducting interviews and aligning on the conditions of the project.
Oversee the day-to-day coordination of production tasks so that the organisation fits within the desired artistic and business policies and in order to present productions in a uniform corporate identity to the public.
Determine the feasibility of activities (technical and artistic staff involved, general schedule and budget needs, approval of administration, etc). Create an activity schedule. Define the content of activities. Select a resource person or persons and communicate information to them. Prepare the necessary material etc.
Organise rehearsal schedules for actors and crew, collect and update necessary contact information as well as organise any additional meetings for the actors and crew.
Coordinate activities with other artistic and creative departments.
Maintain a positive attitude towards new and challenging demands such as interaction with artists and handling of artistic artefacts. Work under pressure such as dealing with last moment changes in time schedules and financial restraints.
Define your own artistic approach by analysing your previous work and your expertise, identifying the components of your creative signature, and starting from these explorations to describe your artistic vision.
Continually develop and define a concrete artistic vision, starting from the proposal and continuing all the way through to the finished product.
Develop a specific framework for research, creation and completion of artistic work.
Developing artistic project budgets for approval, estimating deadlines and material costs.
Lead and instruct a complete team with the required cultural expertise and experience.
File and document a production in all its phases right after the performance period so that it can be reproduced and all relevant information remains accessible.
Establish and maintain sustainable partnerships with cultural authorities, sponsors and other cultural institutions.
Plan meetings with sponsors and event organisers to discuss and monitor upcoming events.
Maintain good relations with representatives of the local scientific, economic and civil society.
Manage an artistic project. Determine project needs. Establish partnerships. Manage the budget, schedule, contractual agreements and assess the project.
Organise and structure an exhibition in a strategic way, making the artworks more accessible to public.
Participate in cultural and artistic mediation activities: announce the activity, give a presentation or talk related to a piece of art or an exhibition, teach a class or a group, lead artistic mediation activities, lead or participate in a public discussion.
Provide information on the preparation, execution and evaluation of exhibitions and other artistic projects.
Represent the artistic company or production outside your day-to-day activities. Liaise with presenters and their teams. Help direct tours.
Analyse information and details of processes and products in order to advise on possible efficiency improvements that could be implemented and would signify a better use of resources.
Perform research and analysis of the external factor pertaining to companies such as consumers, position in the market, competitors, and political situation.
Analyse the performance of the company in financial matters in order to identify improvement actions that could increase profit, based on accounts, records, financial statements and external information of the market.
Research and understand various internal factors that influence the operation of companies such as its culture, strategic foundation, products, prices, and available resources.
Take ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. Be fully aware of all Social Responsibility protocols and procedures, and be able to deal with a problematic gambling situation in a professional manner with maturity and empathy.
Apply generation and effective application of business insights and possible opportunities, in order to achieve competitive business advantage on a long-term basis.
Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.
Establish affectionate and long-lasting relationships with local communities, e.g. by organising special programms for kindergarden, schools and for dissabled and older people, raising awareness and receiving community appreciation in return.
Create the timeline for the production of a motion picture, broadcast program or artistic production. Decide how long each phase will take and what its requirements are. Take into account the existing schedules of the production team and create a viable schedule. Inform the team of the schedule.
Define the workplan, duration, deliverables, resources and procedures a project has to follow to achieve its goals. Describe project goals, outcomes, results and implementation scenarios.
Solve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising information to evaluate current practice and generate new understandings about practice.
Reach out to and meet up with people in a professional context. Find common ground and use your contacts for mutual benefit. Keep track of the people in your personal professional network and stay up to date on their activities.
Generate promotional material and collaborate in the production of promotional text, videos, photos, etc. Keep previous promotional material organised.
Establish a connection between organisations or individuals which may benefit from communicating with one another in order to facilitate an enduring positive collaborative relationship between both parties.
Analyse, estimate and list the artistic production needs.
Fix and schedule professional appointments or meetings for clients or superiors.
Maintain the liaison and exchange of information with regional or local authorities.
Establish and maintain cordial working relationships with peers in different governmental agencies.
Initiate fundraising activities managing the place, teams involved, causes and budgets.
Oversee all personnel and processes to comply with health, safety and hygiene standards. Communicate and support alignment of these requirements with the company's health and safety programmes.
Monitor all the activities of an artistic organisation.
Manage and plan various resources, such as human resources, budget, deadline, results, and quality necessary for a specific project, and monitor the project's progress in order to achieve a specific goal within a set time and budget.
Estimate the expected input in terms of time, human and financial resources necessary to achieve the project objectives.
Allocate staff and resources to different activities in the artistic production. Take into account the needs of the production and coordinate with the involved parties.
Set up procedures for maintaining and improving health and safety in the establishment or workplace.
Plan future needs of various resources such as time, money and specific process resources.
Act as representative of the institution, company or organisation to the outside world.
Participate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.
Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.